Submitting a Test File (3 mins)

• KnowledgeBase Article - Submit a Test File

Transcript
This is a brief tutorial on submitting a test file for StudentTracker for High Schools and districts.

The Test File feature will list all errors and warnings in your Graduate File. Test file results are specific to the formatting errors and warnings in your file. It is HIGHLY recommended that you utilize the Test File feature prior to uploading your completed file.

For smaller schools, less than 1000 students, you will be able test an entire file.

Any errors in the file must be corrected or the file will not be able to be processed. Warnings are acceptable; they are there to inform you of any possible data errors in case you may have overlooked something. Please be sure to resolve your file of all errors before submitting your completed Graduate File via your school’s FTP account.

In the next couple slides, we will show you how to submit a test file.

Here, we are going to distinguish for you the two types of accounts you may have. Both accounts are accessed via the studentclearinghouse.org site. You have a personal Web ID, accessed via User Login, and you have a shared FTP account, accessed via FTP login. We are going to first look at the Web ID and what you can do with it.

After you click on User Login, you will need to enter your login credentials, and if you have forgotten your password, there is a link you can click.

Once you have successfully logged in, this is where you can submit a test file. The home page also provides you with account details, including the most recent effective date as well as your account’s paid-through date.

In the dropdown menu, select GRADUATE before uploading your Test File. Select your file where you have saved it on your computer, press OK and then press the Upload button.

This page shows all of the errors and warnings present in your file that you uploaded via the Test File feature.

Here you will see:

• In column 1, whether the result was an error or a warning.
• Column 2, what section the error or warning was found.
• 3, a description of the error or warning.
• Column 4, a proposed solution on how to make the correction.
• Column 5, how many records were affected.
• and Column 6, how many rows wee affected.

From this page you have the option to print out your Test File Results.

On this screen, you can see at the bottom an option to print-out a friendly format of your errors and warnings.

For FTP Assistance, email FTPAdmin@studentclearinghouse.org.
All other questions, email StudentTracker@studentclearinghouse.org.