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Home » FAQs » Why doesn’t my Detail Report include students who I know are enrolled at institutions that report to the Clearinghouse?

Why doesn’t my Detail Report include students who I know are enrolled at institutions that report to the Clearinghouse?

The Detail Report returns records that have been found in our database that also meet the search type and the search date criteria you provided. Only one record for each enrollment term that the school reported for the student is included in the Detail report: the most recently certified record(s) in the database that met the search date criteria for the search type.

The most common error is providing the wrong search date for the requested query. Please follow the query type search date guidelines below.

  • Longitudinal Cohort (CO), Declined Admissions (DA), and Subsequent Enrollment (SE) queries locate enrollment records with a term end date equal to or LATER than the search begin date and/or degree records with an award date equal to or LATER than the search begin date
  • Prior Attendance (PA) queries locate enrollment records with a term end date equal to or EARLIER than the search begin date and/or degrees records with an award date equal to or EARLIER than the search begin date
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